VIES Administration Services

At IBCCS TAX we are experienced international tax planning advisers offering legal
& tax advisory assistance both on an international and local scale.

VIES Administration Services

VAT Information Exchange System (VIES) administration services play a crucial role in monitoring and reporting intra-EU trade transactions in Cyprus.

Legal Framework:

VIES administration services in Cyprus are governed by the Value Added Tax Law of 2000 (95(I)/2000), which is harmonized with the EU VAT Directive (Council Directive 2006/112/EC). Additionally, Council Regulation (EU) No 904/2010 on administrative cooperation and combating fraud in the field of value-added tax also applies to VIES reporting obligations.

Planning, implementation, & compliance

Planning, implementation, & compliance

Frequently Asked Questions

VIES declarations must be submitted electronically through the Cyprus Tax Department’s online portal monthly by the 15th day of the month following the reporting period.

If the 15th falls during a weekend or public holiday, the VIES return can be submitted on the next working day.

Failure to comply with VIES reporting obligations can result in penalties, such as:

  • Late submission of VIES declarations: A penalty of €51 for each late declaration
  • Inaccurate or incomplete VIES declarations: a continuing failure to submit VIES returns is a criminal offense, punishable by a fine of up to €850.
  • VIES Correction of declaration : €15.


Our team of experienced professionals specializes in VIES administration and is well-versed in the intricacies of VAT regulations across EU member states. We work closely with our clients to develop customized solutions that meet their specific needs and ensure seamless compliance with VIES requirements.

  1. VAT Registration: We assist businesses in obtaining VAT registration numbers in compliance with the regulations of the relevant EU member states. Our experts guide you through the registration process, ensuring all necessary documentation is prepared accurately and submitted on time. By taking care of the administrative burdens, we save you time and effort, allowing you to focus on your core business activities.
  2. VIES Verification: Verifying the VAT registration status of your EU trading partners is essential to ensure compliance and minimize the risk of engaging with non-compliant businesses. Our team utilizes the VIES system to conduct thorough checks, ensuring that your transactions are with valid VAT-registered entities. This verification process provides you with peace of mind and helps protect your business from potential penalties and risks.
  3. VIES Reporting: We understand the importance of accurate and timely VIES reporting. Our professionals are well-versed in the intricacies of VIES reporting requirements, and we assist you in preparing and submitting reports to the relevant tax authorities. By ensuring precise reporting of your intra-EU transactions, we help you maintain compliance and avoid penalties.
  4. Compliance Monitoring: Staying compliant with VAT regulations is an ongoing process. Our team continually monitors changes in VAT legislation and updates to the VIES system, keeping you informed about any relevant changes that may impact your business. We proactively address compliance issues, helping you adapt to new requirements and avoid costly penalties.
  5. VAT Consulting: Our experts provide personalized VAT consulting services tailored to your unique business needs. Whether you have questions about VAT rates, exemptions, or complex cross-border transactions, we offer expert guidance and practical solutions to help you make informed decisions.

Choosing IBCCS TAX for your VIES administration needs means partnering with a team of dedicated professionals who are committed to your success. We combine our in-depth knowledge of VAT regulations with a client-centric approach to deliver efficient, reliable, and compliant VIES administration services.

VAT-registered businesses must keep accurate records of their intra-EU transactions for at least six years. These records should include:

  • Sales invoices for intra-EU supplies
  • VIES declarations and any related correspondence with the Cyprus Tax Department
  • Bank statements and other financial records

Are You Looking For Tax Advice?

Reach out to us by clicking on the button here.

VIES Reporting Obligations

VAT-registered businesses in Cyprus that supply goods or services to VAT-registered customers in other EU Member States are required to submit VIES declarations, also known as EC Sales Lists (ESL). These declarations provide details of the intra-EU transactions, including the customer’s VAT number, the value of the supply, and the type of transaction (goods or services).

VIES Reporting Frequency:

The frequency of VIES reporting depends on the volume of intra-EU trade is monthly.

What people say about us

Management Team

Cezary Zieniuk

Managing Partner

Jowita Jablonska

Managing Partner

Anna Gavriilidi

Accounting Department Manager